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How Current is Your Handbook?

When was the last time you looked at your company’s employee handbook?  If you can’t remember, it’s been too long since it was last updated.  If you don’t have one, it’s time to make one.  The past few years have seen many new and revised employment laws, including laws requiring employees receive certain notices in the company’s handbook.  The following are a few things to look for to check if your handbook is up to date:

  1. Do you have a Social Security number protection policy (many states impose penalties for failing to have such a policy in your handbook)?
  2. Does your FMLA policy include the latest amendments (enacted October 28, 2009)?
  3. Do you have an up-to-date policy on computer use and social networking?
  4. Do you have a policy on cell phone use, and if so, does it cover talking or texting while driving?
  5. Does your equal employment opportunity policy include all appropriate protected statuses? Many states have recently added sexual orientation, transgender status, and status as a domestic violence or sexual assault victim.
  6. Is your Handbook available to your employees on line in a read only format, without allowing the public to see it?

 As you should already know, maintaining effective, current policies is the first step to minimizing the risk of employment litigation.

Brody and Associates regularly advises management on complying and remaining up to date with state and federal employment laws.  If we can be of assistance in this area, please contact us at info@brodyandassociates.com or 203.965.0560.